Surat, Gujarat
6 hours ago

Momocon & Nashville Comicon 2024

Posted by Alesia Gitter on

So for anyone who is following along up to this point, if you have been following from Minnesota this is where you need to realize a few things about how I run my business. Currently, I don't pay myself. I don't make any money, it's all reinvested back into new products, shipping items, backing cards, storage items, etc. This is my full time job. The whole reason I am doing events is to expand my audience with the goal of eventually paying myself and some help. Running a business alone is extremely time consuming.

That being said, I did put these expenses on my business credit card. Not everyone is even going to have one of these. I have a separate business account for my business and recommend that anyone running a company does this. It's easier when you're looking back for specific charges and costs. I'm not doing this as a hobby.

Applications, Acceptance & SO MUCH UPFRONT MONEY
So I decided in late 2023 I wanted to do events in 2024. When Momocon applications opened for vendors in November, I jumped and applied. Costs were extremely high for those spots and frankly I am glad I didn't get accepted as a vendor. In the future it'll be fine, but starting out, it wasn't the smartest thing I've ever done. Applications opened in early December for Artist Alley. I also applied to that.

Something to note that I never considered at the time is that some events do not let you apply for both. This event didn't care but I got lucky and this is NOT going to be the norm for every event. 

So January was a month of panic for me. I didn't realize how much of convention costs were up front payments MONTHS in advance for everything. I probably should have, but I live in a world of my own a lot of the time so I'm just making this very clear to anyone who may want to do conventions in the future that there are a TON of up front costs.

January 13th I got an email that waitlisted me in the Exhibit Hall. January 15th I got an email saying I had been accepted to Artist Alley. The same day, I was sent an invoice for Momocon. I paid $372.27 - this break down is $350 for the booth + a $22.27 processing fee. So really yeah my booth cost was $372.27 as far as I'm concerned. I paid the same day but going to include a screenshot of this because not every event has this.

I like that it did tell me a processing fee on this as well as how long we had to pay this, what is included in the cost (a booth + two badges). Booth costs will vary by what you select, costs also probably go up every year so don't use this as a baseline for what you will pay in the future or even for most events. 

I will note this again later, but I had applied for Nashville Comicon January 3rd 2024 and was accepted on January 13th, 2024 (so right before this) and their payment deadline was February 13th, 2024. I paid for Nashville Comicon on January 15th, which I paid for after I was accepted to Momocon. Prior to all this, I would also like to note I had been trying to figure out how to do Tidewater Comicon. It would have been Tidewater -> Momocon -> Nashville. Looking back I am glad this didn't happen. My sister's baby shower ended up scheduled on the same weekend as Tidewater instead of June.

I didn't need a hotel for this event, but I did need to fly. We only have one car that is functional (the WRX) and I can't just take this on extended trips currently. Any other out of town events I will be renting a vehicle for either way. For this one it was expensive to rent a vehicle for two weeks + 2 hotels (for the halfway stop between Georgia and Minnesota) to and from + gas costs. 

Either way January 19th, I booked a round trip flight from Minneapolis to Atlanta for $426.20 after all the wild fees. 

So at this point, my trip to Georgia is costing me $798.47 and I haven't even looked at hotels or parking at this point.

Someone in the Momocon discord posted a link to reserve parking March 4th, so I went ahead and reserved parking using my mom's vehicle. Parking was $67.80. The amount of processing or service fees I have paid up to this point is pretty ridiculous. My total at this point is $866.27 and $87.90 of that price is miscellaneous service fees.

I don't have any idea what a hotel costs for Momocon since I had always planned to stay with my parents, but we needed a reservation for May 31-June 2, 2024 for Nashville Comicon.

Going to skip to Nashville cost really quickly since this is becoming a double blog.

I will not be posting the reservation since my dad paid for it with his points, but the total was like $295.74. This actually cost me nothing, so I am going to do a quick estimated costs for it if I had paid for it. This doesn't matter as much right now but will make a huge difference on whether I decide to go in the future, especially since I will not always have a free or discounted place to stay for any event.

The hotel is the Hilton Garden Inn Nashville Vanderbilt. It also has a $40/day parking cost. I went and looked to get a general idea of what it would have cost without my dad covering it and I will probably keep this in mind when I need to do my math later.

You can see the cost if I had paid for it myself was going to be $720.70. Obviously for anyone who has a Hilton account, this would vary for your if you have points to spend, military discounts, etc. This is a pretty general price to have expected either way with parking included. 

Shipping costs for products:
Box 1: $25.11
Box 2: $25.11
Box 3: $25.91
Box 4: $24.31
Box 5: $50.26
Box 6
Box 7:

TLDR Momocon Expenses

Before the Event & Setup
I can't predict the future!

The Event Itself
Once the doors opened

I was actually in

The Details (TLDR)

Event: Momocon 2024
Dates: May 24-27, 2024
Location: x
Hours: x
Total Vendors: x
Attendance: x
Travelworthy: x
Booth Cost: $372.27 ($350 + $22.27 processing fee)
Total Sales: $tbd
Transaction Fees: $tbd
Taxes: $tbd
Total Profit: $tbd


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